Outgoing/entry number

[Jack8rkin]

Hello!
Could you please tell me what abbreviaiton you use to denote outgoing/incoming(entry) number of a letter, document etc. in any?

Thank you

 

[Rover_KE]

Sorry, Jack - I've no idea what you mean.

Can you rephrase your question?

Rover

 

[Jack8rkin]

Sorry, Jack - I've no idea what you mean.

Can you rephrase your question?

Rover

Well, in official correspondence in Russia, record keeping is mainained for all (paper and electronic) letters/documents. For example, if a letter comes from a certain company to the company you work for, it is registered in a logbook and a certain number is assigned to it like Вх. № 105 П-1 (with the meaning that it is incoming letter No. 105 related to a certain topic).

There are abbreviations for incoming and outgoing letter/document numbers, like вх. № = No. of the incoming letter; and исх. № = No. of the outgoing letter.

So, I wonder if there is the same kind of record keeping in English-speaking countries. And if there is, what kind of abbreviaitons are used to denote incoming and outgoing leters/documents.

Hope I made myself clear.

 

[Rover_KE]

Right, Jack, I get it now.

Unfortunately, I've no experience of this, so I can't help you.

Rover

 

[Jack8rkin]

HELP! ANYBODY!

 

[Verona_82]

What about reference number?
You can also quote it in the body of the letter, for example , "With reference to your letter, ref num ABCD/03/07…"

Not a teacher.

 

[Jack8rkin]

Thank you.

Well, good idea, but what I have is just "Исх. №". Here I need to stress that it is an outgoing letter rather than incoming.

Still need help...

 

[SoothingDave]

Everybody in all of Russia uses the same system?

 

[Jack8rkin]

Well, if you mean the numeration, then no. It is not a through system for entire Russia. However, one type of system is used in all Russian companies.
It's a standard system to keep records for correspondence in both private and state-owned companies. There are logbooks for incoming and outgoing correspondence, and each and every letter should be registered in them (which is not always done, though... ).

I guess there is nothing of the kind in English speaking countries. What I remember from my practices is the "Ref. No." used in letters from abroad (of Russia), which is without any reference to the incoming or outgoing of the correspondence.
Ok, I'll try "Outg. No.".
Check it out tomorrow during the talks.